P-Card Verification

File Names

Solution (as of November 9, 2022)

Introduction

Please attach at most two PDF files.

Dates are MM.DD.YYYY and zero-padded; e.g., July 4, 2022 becomes 07.04.2022.

File One

A javascript web app (using codepen.io) has been created that will create the file name automatically. Feel free to use it freely.

P-Card Attachment Verification File Name

This PDF file is only for relevant documents for the transaction like: invoice, receipt, purchase request, affidavit of lost receipt, request to serve food, or P-Card delegation. (See Valid Document Types below)

Label your PDF File <Supplier's Name> <Date of Purchase> <Invoice or Receipt> <comma-seperated list of included documents>.pdf

• Walmart 11.09.2022 Receipt, Purchase Request.pdf
• walmart 11.09.2022 receipt, pr, request to serve food.pdf
• Walmart 11.09.2022 Affidavit for Lost Receipt, PR, Request to Serve Food.pdf

Valid Document Types

• Invoice
• Receipt
• Purchase Request [PR]
• Affidavit of Lost Reciept
• Request to Serve Food
• P-Card Delegation

File Two

This PDF file combines any other files required to justify approval.

Label your PDF File Additional Documentation for Purchase Justification.pdf

Example