Documentation
Unofficial Documentation of Processes
P-Card Verification
File Names
Solution (as of November 9, 2022)
Introduction
Please attach at most two PDF files.
Dates are MM.DD.YYYY and zero-padded; e.g., July 4, 2022 becomes 07.04.2022.
File One
A javascript web app (using codepen.io) has been created that will create the file name automatically. Feel free to use it freely.
P-Card Attachment Verification File Name
This PDF file is only for relevant documents for the transaction like: invoice, receipt, purchase request, affidavit of lost receipt, request to serve food, or P-Card delegation. (See Valid Document Types below)
Label your PDF File <Supplier's Name> <Date of Purchase> <Invoice or Receipt> <comma-seperated list of included documents>.pdf
- Walmart 11.09.2022 Receipt, Purchase Request.pdf
- walmart 11.09.2022 receipt, pr, request to serve food.pdf
- Walmart 11.09.2022 Affidavit for Lost Receipt, PR, Request to Serve Food.pdf
Valid Document Types
- Invoice
- Receipt
- Purchase Request [PR]
- Affidavit of Lost Reciept
- Request to Serve Food
- P-Card Delegation
File Two
This PDF file combines any other files required to justify approval.
Label your PDF File Additional Documentation for Purchase Justification.pdf
Example
